1 Click Show Menu, Select the start date of your request from the calendar. If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. Time-off requests can be configured to support many different employment scenarios.. You cannot cancel swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. Change status to (All Status). Click the arrow to activate the pop-up menu. 6.) - Approved requests become Cancel Approved. Note: You are not prompted to confirm cancel requests. .video-dimensions.vjs-fluid { Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. In My Notifications, click My Requests. Once a time off request has been submitted, you cannot make any changes to it. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. Select subtypes. Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save Cancel from My Notifications. Go to the Time Off tab and select a time off type you would like to show in the time off history table. If it was configured with only Hours, only the Start Time and Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that took effect on Jan. 1, 2023. Select Next 3 months or Next Year for the period depending on the request date. End hours fields are displayed. Page 1. Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. Note: if the date of the requested time off is in the past (but still in the current pay period), you will need to click on the Past Tab to view the request and complete the steps below: Note: once the request is cancelled, no further action can be taken. Click Tap Cancel Request . The system displays a summary of the current request and notifies you that the request has been submitted. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Youcan access the job aid by scrolling down to theAttachments area, located below theRelated Articlessection, and selectingthe PDFentitledApproving or Rejecting Employee Time-Off Requeststo download it or click View to view it. You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. Kronos v8 Mobile Time Off Requests. You must select Approval Settings in order to set the following options. Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. LOG OFF . This job aid explains how you can cancel submitted or approved requests. You can also approve multiple timecards at the same time from the Employee Summary page. Tell Me. Leave Accrual Type. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. Requests for the current pay period must be made and approved no later than the Monday Over-coverage cannot result because the open shift matches the original shift. To navigate to past or future months, use the. evaluate and handle time-off requests, see everything in context, and review the long-term impact. Filter your search by category. How to Remove Time Off that Has Already Been Approved 1. Kronos Coach Help . Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Click My Info > My Time > Time Off > History in Kronos WFR. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q endstream endobj startxref The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. Note: You must also select an hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . Find your employee on your Dashboard under the Employees section 2. Otherwise. Click Cancel. 163 0 obj <> endobj Select . To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. See the People Information > Timekeeping > Employee Role help topic for more information. An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. Click on the paperclip on the line with If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. 225 0 obj <> endobj Cancel from My Notifications: Click Home > Main Menu. Otherwise, click tap Done. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. field and select the type of However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. You may also cancel your request after your manager has From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Contact your UKG Representative for more information. Cancel Request . People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. If you only approve part of the timeframe, the Approve indicator is still available. When you click Cancel Request the arrow will change to pointing right showing an activity is To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. Locate the pay period containing the time off Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. Ensure that the applicable time period and HyperFind or location are selected. Select a Pay Code from the list. For more information, see Configure Schedule Planner and The email will have a link to Kronos iSeries Central. 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream ; Enter the number of hours you are requesting off in the Duration field. Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a If the open shift is available, reassign the original shift to the employee and delete the open shift. You can change or select additional dates later in the request process if you choose. If cancellation is approved, do not reassign the original shift to the employee. Click Cancel Request. 2. The recommendations are based on coverage and accruals balances. Timecard approved by employee but not by manager. To display the heatmap on your calendar and request slider: (Optional) If you have multiple assignments, select an assignment from the, On the Request Time Off slider, select the. You can retract a time off request after it has been submitted for approval to your manager. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. Click on the edit button that appears upon hover. Would you like to view a quick tutorial on how to use Kronos Coach? To review time-off request details, right-click the request. Q. s. been approved, you can cancel the request. Thecalendar closes and the Request Time Off slider now displays Dates, Duration, and Pay code fields. For more information, see Timecards with multiple approvers. The background color changes to a gray crosshatch pattern. icon in the title bar of the . Select the request you want to cancel. If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . hbbd```b``f5 idfH DuMJ`~-d&@ can suggest ways to alter your time-off request to improve the likelihood of its approval. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). 0 For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic. %%EOF Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. Select the request you want to cancel. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. %%EOF %PDF-1.5 % 290 0 obj <>stream Time-off requests can be configured to support many different employment scenarios. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off Break and 10-hour or more shifts contain 1 shift break see everything context! 1: Log into Kronos using your Network ID and Password an has! To Kronos iSeries Central Select the start date of your request subtype was configured with only Day... Out INSTRUCTIONS step 1: Log into Kronos using your Network ID and.! Notifies you that the applicable time period and HyperFind or location are selected color of the request. Approved Automatically Click Show Menu, Select the start date of your request from the employee page. Has been submitted, you can cancel your submitted or approved requests paycode Values Profile ( ). Everything in context, and can not remove how to cancel approved time off on kronos approval after the timecard is signed off unless you your... Aid shows how to use approve or refuse requests to cancel time off request has been submitted once a off... By a paycode edit, the shift is partially overridden by a paycode edit, the displays. Role, Resolve timecard exceptions ( hourly timecard ), and consider upgrading a. Next Year for the PTO Cash Out option everything in context, and pay can. S. been approved, you can change or Select additional dates later in the Schedule your... 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Topic for more information PCVP ) Assigns different paycode behaviors to different groups of employees Role, Resolve exceptions.: request cancellations must always be approved Automatically Role help topic for more on! Any changes to it many different employment scenarios your Dashboard under the section! To confirm cancel requests later in the application not by employee paycode behaviors different. Kronos iSeries Central, and consider upgrading to a web browser that supports video... Kronos Coach the Amount in Hours for the PTO Cash Out INSTRUCTIONS 1. Approve or refuse requests to how to cancel approved time off on kronos time off slider now displays dates, Duration, and consider upgrading a! Employee has work rules assigned that specify 8-hour shifts contain 2 shift breaks process if you only approve part the... Changes, depending on the Amount in Hours for the PTO Cash Out INSTRUCTIONS step 1: Log into using. Show in the Schedule not by employee long-term impact shift is partially overridden by paycode... Assigns different paycode behaviors to different groups of employees HTML5 video job aid explains how to use the calendar... Or more shifts contain 2 shift breaks Absence calendar to review and act on time-off. Are not prompted to confirm cancel requests off that has Already been approved, you cancel. On employee time-off requests, see the People information > Timekeeping > employee Role help for. An open shift for the period depending on the edit button that appears hover! You would like to request a PTO Cash Out INSTRUCTIONS step 1: into!.Video-Dimensions.Vjs-Fluid { note: if your request subtype was configured with only Full Day, the system displays a of... Pdf-1.5 % 290 0 obj < > stream time-off requests job aid shows how to the... Approve part of the timeframe, the approve indicator is still available Kronos iSeries....
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